Documentation Specialist/ Специалист по документации (to Regulatory department)

Documentation Specialist/ Специалист по документации (to Regulatory department)

Purpose: provide administrative support for Regulatory Affairs team of AbbVie Russia affiliate

Responsibilities:

• Coordination of finance documents related to the Regulatory department;
• Control of translations flow;
• Department administrative activities maintenance:
• Organization of RA head’s and CEE business trips logistics matters (tickets, obtaining visas, etc.);
• Stationery supplying;
• Preparation and submission of the Head of Regulatory department and CEE reports in a timely manner;
• Maintenance of vacation schedule database of Regulatory department;
• Archiving of regulatory documents in accordance with local SOP;
• Ensure all state fees, invoices, agreements are signed and paid in a timely manner;
• Ensure that all Due diligence forms are up to date for all RA vendors;
• Ensure that all approved docs are scanned and placed on Sharepoint (all archive docs placed in archive folder);
• Ensure that all original approved docs are placed in safe and put in order;
• Organize staff members corporate transfer (system of business trips approval, tickets, visas);
• Organize working places for the Department’s staff members;
• Prepare, translate and mail of documents and correspondence;
• Prepare payment reports, closing documents and tracking of payments; present reports to the Accounting Department RU and CIS;
• Vendor management;
• Manage Regulatory Department documents turnover, registration of income/outcome documentation.

Requirements:

• Higher professional education;
• Advanced PC user (Adobe, Windows, ability to work in different electronic systems);
• English upper-intermediate / intermediate;
• Attentive to details, responsible and well-organized;
• Able to work with big volumes of documents and texts;
• Team-player;
• Knowledge of documents development and handling methodology;
• Knowledge of basics of ethics and aesthetics; basics of business communications;
• Knowledge of basics of management and labor organization.

Conditions:

• Comfortable office in the center of Moscow (hybrid work format);
• Medical insurance, meal and mobile allowance, annual bonus.
• The possibility of professional and career development.