Senior Administrative Specialist

Back-up for Head of Administrative department during his absence

Responsible for the full range of administrative support of Bank (including but not limited to the office management, organization and implementation of purchases, building maintenance needs identification, providers selection, tenders, maintenance and negotiation of contracts with providers)

Participation in communication/cooperation related to the city administration. Obtaining permits for the works or providing information upon request from official bodies (the office building is owned by the Bank)

Participation in the building maintenance issues handling

Coordination of outsourcing issues within the Administrative support function

Inventory of the Bank’s equipment and furniture arrangements

Preparation of the reports, presentation and other documents related to Administrative support function

Back-up for Head of Administrative department in control and management of the all aspects of physical security

higher education

with at least 5 years of work experience in Support function (preferably within a Financial Institution / Bank) with strong involvement in users support

General office support and coordination skills, including purchasing, maintenance, financial and contractual documentation flow with providers

MS Office proficient

Good command of English (oral & written)

Previous experience in labor safety area (fire and electrical safety certification) would be an advantage

Open-minded, strong organizational skills

Good negotiation and communication skills

Experience of the reviewing contracts with providers (office maintenance)

Reactivity, ability to adapt to rapidly changing conditions and introductory tasks